This brought back some memories for when I served as a Children’s Minister. In one of the churches where I served, we would have a monthly three-part meeting. From 8-9pm: ministers and their respective ministry teams. I was fortunate enough to have a hard-working and eager-to-serve team and an enthusiastically supportive elder,* which made the meeting quick and easy.
Then from 9-10pm: ministers and leaders of other ministries in the church (e.g. outreach/missions, grounds, maintenance, finance). In the first half of this time-slot, the ministers would recap what was discussed in the previous hour. The remaining time was given to ‘old’ and ‘new business’ from the other ministries (see examples above), so that everyone was up to speed on what everybody was doing or planning to do.
Finally, from 10-??pm: ministers and elders. Here the primary leadership of the church (i.e. no deacons) would discuss all of the ‘insider’ details and the future plans for church, both the individual ministries and the ministries as a whole. (At certain times in the year, these meetings would also be about selecting and approving new elders and deacons). Given that I came into this church after the start of a new building campaign, many of these meetings dealt with hopes, desires, needs and wants for the new building. Every time we would being the third and final part, I always suggested conducting the meeting standing up, primarily because things tend to go a lot faster when you’re not relaxed in a comfortable chair. But alas, my suggestion was never accepted and we typically discussed/debated things well into the night.
HT: Richard Hall
* Each ministry was ‘assigned’ an elder, who would oversee(!) things just to make sure the ministry was in line/supportive of the overall vision/mission of the church. While the elder’s role in these meetings was usually quiet, my assigned elder (Rick C.) was passionately involved because of his love for teaching children. I’m glad Rick didn’t remain quiet; he was a tremendous help.